Privacy Policy

At Todd Hayes we are committed to protecting the privacy of all our customers and all visitors to our website at The following Privacy Policy has been updated to give all concerned a firm understanding of how we use and protect the information that is provided to us. When emailing your CV or applying for a vacancy advertised on this website, you consent to the collection, use and transfer of your information under the terms of this policy. Transferring of your information will be compliant to GDPR.

Data Protection Rights for You

You have the following rights under GDPR:

  • You have the right to be informed on the personal data Todd Hayes processes on you and how they use it.
  • You have right of access to the personal data Todd Hayes processes on you.
  • You have the right to rectification of your personal data.
  • You have the right to erasure of your personal data in certain circumstances.
  • You have the right to restrict processing of your personal data.
  • You have the right to data Portability in certain circumstances
  • You have the right to object to the processing of your personal data that was based on public or legitimate interest.
  • You have the right not to be subjected to automated decision making and profiling.
  • You have the right to withdraw consent at any time.

How your information is collected and used by Todd Hayes Ltd

Any information you as the candidate provide Todd Hayes Ltd, whether by email, letter or your CV, will be used for the purpose of finding suitable employment as detailed between both you the candidate and Todd Hayes, the recruiter. Todd Hayes may ask for verification of information detailed with in your CV, if it is relevant to a situation, interview or client request. Consent for verification will always be obtained before starting the verification process. Once your information is received by Todd Hayes they become the owner of your information, and we will not sell, share or rent this information to others, unless it is a requirement and the candidate has been advised and consented.

Candidate consent

Where you have given your consent to Todd Hayes Ltd to process your personal data / sensitive personal data, you do have the right to withdraw consent at any time by contacting either Kristina Baldwin or Nicole Coombs on 01603 251787 or email: or

Access and Update your Personal Data

Candidates or individuals can establish what personal data is held by Todd Hayes by making a “Subject Access Request” under General Data Protection Regulation (GDPR). If we do hold information about you, we will give you the following information:

  • Todd Hayes will give you a description of it.
  • Todd Hayes will tell you the reason for holding the information.
  • Todd Hayes will tell you who it could be disclosed to and why.
  • Todd Hayes will let you have a copy of the information.

In order to make an access request to Todd Hayes Limited for any information that we hold, please contact Nicole Coombs on 01603 251787 or email

Any information we hold about you at Todd Hayes Ltd you can ask for it to be corrected, updated, amended or you can ask for it to be removed.

How your information will be secured by Todd Hayes Ltd

Security measures are always taken to protect your information from access by unauthorised persons, and against unlawful processing, accidental loss, destruction or damage. All candidate information is stored on our hosted system, and access to laptops and computers is encrypted and therefore password protected. We cannot guarantee that information transmitted through the internet or during the time stored on our systems, or otherwise within our care, will be absolutely safe from intrusion by others such as hackers.

Data Retention

We will retain your personal data only for as long as is necessary. There are various types pf personal data that we retain, and some may be required to be held for longer than others. We will always, if necessary discuss retention of personal data with candidates, and where the data is sensitive we will again only retain this for the purpose to which it is needed and retain for the minimum amount time necessary.

Our policy towards Children

Todd Hayes Limited Services are not directed to children under 13 years of age. Todd Hayes do not knowingly collect Personal Information from Children under 13 years of age. If at any time we become aware that a child under the age of 13 has provided us with Personal Information, then we will take steps to delete any such information. If anyone becomes aware that a child has provided us with Personal Information, then please contact us.

Opting Out

You may opt out of receiving promotional communications from Todd Hayes Limited by using the unsubscribe link within each email, or emailing us to have your contact information removed from our marketing, mailing, email or database.

Any opt out requests are usually processed immediately, please allow 10 business days for a removal request to be processed. Even after you opt out from receiving promotional messages from us, you may continue to receive transactional messages from us regarding Todd Hayes Limited’s services.

Complaints or queries

Todd Hayes Limited will always aim to meet the highest standards when collecting and using personal information. For this reason, we take any complaint we receive very seriously. If you wish to complain about this Privacy Notice or any of the procedures set out in it, please contact Kristina Baldwin on 01603 251787 or email

You also have the right to raise concerns with Information Commissioners Office on 0303 123 113 or at, or any relevant supervisory authority should your personal data be processed out of the UK, or if you believe that your data protection rights have not been adhered to.

Visitors to our websites

When an individual visits  we use a third party service, Google Analytics, to collect internet log information which includes details of visitor behaviour patterns. This information is carried out to establish the number of visitors to a number of areas on our website. This information is processed in a way which does not identify any individual or company. We do not make any attempt to find out the identities of such visitor’s and we do not allow Google to make, any attempt to find out the identities of those visiting our website either. If we do want at any time to collect information which identifies the individual, then we will always be honest and professional and advise we have done this, and explain the purpose and what we intend to do with the information.

People who email us

Any email which is sent to Todd Hayes, including any attachments, may be monitored and used by us for reasons of security, monitoring, compliance and any office policy. Email monitoring or blocking/prevention software may also be used. Please be aware that you have the responsibility to ensure that any email you send to us is within the bounds of the law.

Additional Information

This privacy notice was written in such a way to ensure individuals can understand how Todd Hayes Limited protect and act professionally at all times when handling and processing Personal Data. However, if you require any further information, please do not hesitate to contact Nicole Coombs on 01603 251787 or email


Todd Hayes Limited may make changes to this Privacy notice from time to time may change this Privacy Notice from time to time. We encourage you to regularly review this Notice to ensure you are aware of any changes.

Data Processing Notices

In the Data Processing Notices, Todd Hayes Limited explains how we use the personal information we have collected from you and your rights under the new General Data Protection Regulation. (GDPR)


To see our Candidate Data Processing Notice click here. 


To see our Client Data Processing Notice click here.